Thank you for your interest in employment with the City of Springfield.
We strongly encourage prospective applicants to review the City of Springfield's Recruitment and Selection Process before applying for a position with the City.
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|Posting Number: ||2018-40|
|Job Title: ||Court Clerk|
|Closing date: ||01/04/2019|
|Closing time: ||05:00 PM|
| ||Full benefits, including PERS. Benefits include access to a free health clinic, in addition to health and dental benefits. |
|Job Class: ||Administrative Specialist|
|Job Hours: ||M-F 8-5|
|Salary: ||$20.23- $23.27/ hour, Steps 1-4 of a 9 step scale, depending on qualifications |
| ||Grade B22, Non-Exempt, OPE/SEIU represented|
|Description: || |
| ||Position Overview:|
The City of Springfield is seeking a Court Clerk to perform varied clerical court work.
The successful candidate will be part of a fast-paced, professional team that:
Provides excellent customer service and assistance, both on the phone and in person
Accepts and receipts fines, fees, and payments, as well as balances a till
Enters data and works within a database system
Reviews documents for accuracy and completeness
Prepares court documents
Files and scans
Uses copy and fax machines
Rotates assignments and workstations
Please see the attached job addendum and job classification for full details.
Those candidates invited to interview will be asked to provide proof of 45 wpm, net typing speed.
Free typing tests are available between 8:00am and 5:00pm at Lane Workforce Network, 2510 Oakmont Way in Eugene (541/686-7601). Check in at reception and ask to take the typing to test to get verification for the City Springfield. Typing verification from an Employment Agency may also be used. Online testing scores will not be accepted, unless they are administered by a reputable agency. Free online typing tests such as 'TypingTest.com' are NOT acceptable. The typing test must be dated within the last 6 months.
Education / Experience:
Any equivalent combination of knowledge, skills, education and experience may be considered qualifying. Previous court experience is not required.
Associates Degree, or two-year technical certificate and sufficient experience necessitated by competency level, and;
Minimum of three years (full time equivalency) in an environment with high-volume face-to-face customer service contact, high-volume data entry, completing tasks with frequent interruptions, and multi-tasking clerical functions.
Preferences may be given for:
Spanish language skills
Experience processing payments and cash handling
Licensing and Certification Requirements:
Possession of, or ability to obtain security certification (CJIS) and law enforcement certification (LEDS) within 30 days of hire and maintain certifications throughout the course of employment.
Please note that in order to acquire CJIS certification, the individual cannot have any felony convictions, and any other criminal record is at the discretion of the certifying agency. CJIS requires finger printing as well. And, in order to acquire LEDS certification, the individual must pass CJIS standards and pass an online LEDS certification test within 30 days of hire. Working time is provided to the individual to complete the LEDS certification and training, and on average it takes approximately one week.
Knowledge, Skills and Abilities:
Considerable knowledge of customer service principles and correct public service communication techniques
Basic accounting methods
Proficiency with Microsoft Word, Excel and Outlook
Communicate effectively, both orally and in writing
Demonstrate organizational, time management, and customer service skills
Defuse angry and/or hostile clientele while using independent judgment to resolve issues
Operate standard office equipment (i.e. fax, copier, etc.)
Prioritize workload without direction
Type 45 words per minute (net speed)
Selection and Interview Process:
Top candidates will be invited to interview. As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance. To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together). Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system.
All testing and selection processes will be done in accordance with the Oregon Veterans Preference in Public Employment Law.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involved sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
How to Apply:
The on-line Application and Qualifying Questionnaires must be received electronically prior to the closing date/time listed at the top of this job posting. Please review our Tips for Applying page for more information about how to complete your application materials. The Apply for this Job link below will start the application process. You are allowed to upload a copy of your resume and/or cover letter as part of the application, but these two items are not required unless otherwise indicated in the posting. After completing the application, the questionnaire(s) and the voluntary EEOC form follow. The last page of the application process allows you to print your application information if you choose. You are not allowed to review your information after moving to the next page of the process.
Before clicking Apply for this Job below, please preview the application and questionnaires (both can be viewed by clicking on the links below). Once you begin the online application process you will not be able to save your work and return at a later time. Most applicants prepare their application materials ahead of time using word-processing software and then cut and paste their responses into the online application. The application only allows for four employers as part of your work history. Please use the form (linked below) to include additional work history. Email completed form to HR@springfield-or.gov before the closing date/time of this posting.
Applicants who include a valid email address will receive a system-generated email verifying that the application has been received. If you do not receive a system-generated email verifying receipt of your application, your application may not be eligible for consideration for this position. We recommend that you add our email domain (@springfield-or.gov) to your "safe senders" list in your email software to ensure that you receive communication from us. Please contact us at 541-726-3705 if you have any questions.
Veterans Preference Points:
The City of Springfield recognizes the extensive contributions of men and women who have served in the Armed Services. As a veteran, you may be entitled to preference when seeking employment with city government. If you would like to claim Veteran's Preference points, please submit a completed form (linked below) along with the appropriate documentation prior to the closing date listed at the top of this job posting. You may submit your documents via mail, email, fax or in person (please see form for contact information). If you have any questions, please contact Human Resources at 541-726-3705 or HR@springfield-or.gov for more information.
Additional Information and Forms:
Work History Continuation Form
Veteran's Preference Form
NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.