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Springfield Employment

Thank you for your interest in employment with the City of Springfield.

We strongly encourage prospective applicants to review the City of Springfield's Recruitment and Selection Process before applying for a position with the City. 

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Fire and Life Safety
Posting Number: 2018-11
Job Title: Administrative Assistant- TEMPORARY
Closing date: 04/23/2018
Closing time: 05:00 PM
 Grade A12 (Journey Level), Non-exempt. This is non-represented position. 
Job Class: Office/Clerical
Job Hours: May work flexible schedule based on operational needs
Salary: $13.80- $15.74 (steps 1-4 on 9 step schedule), depending on qualifications and Grade.
 Non-benefited; Oregon Sick Leave Applicable (See City Administrative Regulation 03-08.05.b)
Description:  
       

Do you have excellent telephone or face-to-face customer sales experience? Do you have database management and data entry skills? We are interested in finding applicants who have the experience necessary to be successful as an Administrative Assistant for our FireMed program. 

This is a temporary position with an expected duration from April 24, 2018, through July 13, 2018.

Position Overview:
Under the general supervision of a manager, supervisor, or professional, the temporary Administrative Assistant position is assigned to the Fire and Life Safety Department and will be part of a team supporting the FireMed Ambulance Membership program. 
 
Please see attached Job Addendum for additional information about this position.
 
Summary of Essential Duties:
• Accessing specialized databases to include retrieving electronic files, updating data and taking appropriate action.
• Processing payments including electronic check scanning and credit card transactions.
• Recording payments, reconciling, and balancing cash, checks, and credit card payments in data batches.
• Creating correspondence and reports using various formats, to include: Microsoft Office, Word, and Outlook.
• Processing and tracking mail and payments
• Communicating professionally via phone, email, letter or fax.
• Operating basic office equipment including multi-line phones, network computers and printers, copiers, fax machines and a variety of commonly used office equipment.
• Proactively selling FireMed products
• Answering phones and in-person questions in order to assist members and complete sales

Education/ Experience:
High School diploma or GED; and sufficient experience as necessitated:

• 2 or more years of clerical experience with increasing complexity (Grade: A12). Formal business training/education may be substituted for up to half of the required experience.
• Preference may be given to candidates with previous membership database management experience, sales experience, and managing complex membership updates.

Any equivalent combination of knowledge, skills, education, and experience may be considered.

Licensing and Certification:
• None

Knowledge, Skills and Abilities:

•  Knowledge of office practices and procedures
•  Knowledge of the correct use of punctuation, spelling, sentence structure, and vocabulary,
•  Knowledge of basic arithmetic
•  Knowledge of filing and recordkeeping techniques
•  Knowledge of basic personal computer operating procedures and programs
•  Ability to perform a wide variety of clerical, office assistance and support work of average difficulty
•  Ability to learn City, department, and unit procedures and policies as they apply to the duties of the position
•  Ability to learn the correct use of City forms and standardized documents
•  Ability to utilize spreadsheet and database systems sufficiently to perform assigned duties
•  Ability to assist in the training and orientation of new employees
•  Ability to process incoming and outgoing mail
•  Ability to operate departmental office equipment
•  Ability to receive unit visitors in person and via telephone and provide the necessary information or referral
•  Ability to type sufficiently to perform the duties of the position
•  Ability to work harmoniously with other employees and the general public.
 
Testing and Selection:
Top candidates will be invited to interview, and will be emailed directly with additional information.  The City uses an online reference checking solution called Pre-Hire 360ฎ from SkillSurvey.  Top candidates will be asked to provide names and email addresses for up to five professional references (including two supervisors) that can provide information about your work performance.

All testing and selection processes will be done in accordance with the Oregon Veteran’s Preference in Public Employment Law.

How to Apply:
The on-line Application and Qualifying Questionnaires must be received electronically prior to the closing date/time listed at the top of this job posting. Please review our Tips for Applying page for more information about how to complete your application materials. The “Apply for this Job” link below will start the application process. You are allowed to upload a copy of your resume and/or cover letter as part of the application, but these two items are not required unless otherwise indicated in the posting. After completing the application, the questionnaire(s) and the voluntary EEOC form follow. The last page of the application process allows you to print your application information if you choose. You are not allowed to review your information after moving to the next page of the process.
 
Before clicking “Apply for this Job” below, please preview the application and questionnaires (both can be viewed by clicking on the links below).   Once you begin the online application process you will not be able to save your work and return at a later time.  Most applicants prepare their application materials ahead of time using word-processing software and then cut and paste their responses into the online application. The application only allows for four employers as part of your work history. Please use the form (linked below) to include additional work history. Email completed form to HR@springfield-or.gov before the closing date/time of this posting.
 
Applicants who include a valid email address will receive a system-generated email verifying that the application has been received.  If you do not receive a system-generated email verifying receipt of your application, your application may not be eligible for consideration for this position.  We recommend that you add our email domain (@springfield-or.gov) to your "safe senders" list in your email software to ensure that you receive communication from us.  Please contact us at 541-726-3705 if you have any questions.

Veterans Preference Points:
The City of Springfield recognizes the extensive contributions of men and women who have served in the Armed Services. As a veteran, you may be entitled to preference when seeking employment with city government. If you would like to claim Veteran's Preference points, please submit a completed form (linked below) along with the appropriate documentation prior to the closing date listed at the top of this job posting. You may submit your documents via mail, email, fax or in person (please see form for contact information). If you have any questions, please contact Human Resources at 541-726-3705 or HR@springfield-or.gov   for more information.

Additional Information and Forms:

•Work History Continuation Form
• Veteran's Preference Form

NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.


 



EQUAL OPPORTUNITY EMPLOYER
PDF FORMATS
Click here to download a job application in PDF format
Click here to download a job description in PDF format
Click here to download a supplemental questionnaire in PDF format


Fire and Life Safety
Posting Number: 2018-13
Job Title: Administrative Service Bureau Manager
Closing date: 04/30/2018
Closing time: 05:00 PM
 *Springfield City Council has approved a 2.5% salary increase effective July 1, 2018. Full benefits, including PERS. Benefit enrolled employees and dependents have access to a free, on-site health and wellness center. 
Job Class: Senior Manager/Senior Program Manager
Job Hours: 40 hrs/wk; some evening and weekends required
Salary: $79,997- $111,987, depending on qualifications.
 Grade D64, Exempt, Non-represented
Description:  
       

Are you a creative thinker with strong business acuity? Do you have strong interpersonal skills and a knack for productive collaboration across varying departments? If so, you may consider applying for the Eugene Springfield Fire Administrative Service Bureau Manager position.

Position Overview:
The Administrative Service Bureau Manager will serve as the Chief of Staff (COS) for all Springfield and Eugene administrative Fire Department functions. This includes responsibility for all the personnel management and business systems that are utilized to manage the budget and financials for Eugene Springfield Fire (ESF). This position will help plan and implement a business system deployment strategy that will allow for budgeting, financials, data collection, and reporting to respective cities, Lane County, and federal agencies. This COS will coordinate the development of the Department’s strategic plan and will work with staff to prepare for an Insurance Services Office evaluation and national fire and EMS accreditation over the next three years. This position is critical to balancing the authority and responsibility across the ESF senior staff team and will be the civilian equivalent of a deputy chief level senior manager.  Additionally, the Service Bureau Manager will be responsible for enterprise fund operations that include the ambulance billing and FireMed divisions.

For additional information about Eugene/Springfield Fire, click here:
https://www.eugene-or.gov/120/Fire-and-Emergency-Medical-Services

The Ideal Candidate:
The Administrative Service Bureau Manager is a non-sworn position and having previous Fire Department experience is not required.  The ideal candidate will have experience managing the essential activities of a business and creating or coordinating strategic plans to ensure all business functions are efficient and at peak productivity.  This position may advise on projects and be the main organizer of ESF initiatives, so we are looking for the candidate that can stay attuned to the macro vision of business operations.  The successful candidate must be creative and results driven with excellent problem solving and interpersonal skills to act as the central contact for all business communications.  The ideal candidate will have the ability to compile and analyze data to make informed business decisions and lead with confidence.

Essential Duties:
•  Performs complex analytical and administrative duties including budget preparation and grant administration
•  Supervises staff
•  Serves as liaison with other departments, program representatives, agencies, and members of the community
•  Conducts long-range and strategic planning in coordination with internal and external departments/agencies
•  Participates as a member of the department Management Team
•  May represent the department or act in the absence of the Department Director

Please see attached Job Addendum for additional information about this position.

Education/ Experience:
Bachelor’s Degree in business, public administration, finance or related field; and sufficient experience as necessitated by the competency level in the position:

•  7-10 years progressively responsible experience in business administration, program coordination, budgeting, data collection, and/or financial management.
•  3-5 years of personnel management experience

Preference may be given for:
•  Master’s in Business Administration, Finance, or related field
•  Previous medical billing and compliance experience
•  Program management experience to include managing budgets in excess of $50 million

Any equivalent combination of knowledge, skills, education and experience may be considered qualifying.

Licensing and Certification:
•  Valid Oregon Driver’s License at time of appointment.
•  Complete the NIMS ICS All-Hazards Position Specific Finance/Admin Unit Leader (FAUL) within twenty-four months of hire, depending on area of assignment.
•  Complete the ICS All-Hazards Finance Section Chief training within twenty-four months of hire, depending on area of assignment.

Knowledge, Skills and Abilities:

•  Excellent oral and written communication skills
•  Knowledge of principles and practices in medical billing and compliance
•  Ability to organize and direct large teams of people
•  Compile and analyze large amounts of data to present effective reports
•  Adapting to rapidly changing environments
•  Developing, evaluating, recommending, and implementing processes and procedures
•  Learning operations unique to the department and the City

Selection and Interview Process:
As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance.  To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together).  Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system.

Top candidates will be invited to interview, and candidates will be emailed directly with additional information.  All testing and selection processes will be done in accordance with the Oregon Veteran’s Preference in Public Employment Law.
 
How to Apply:
The on-line Application and Qualifying Questionnaires must be received electronically prior to the closing date/time listed at the top of this job posting. Please review our Tips for Applying page for more information about how to complete your application materials. The “Apply for this Job” link below will start the application process. You are allowed to upload a copy of your resume and/or cover letter as part of the application, but these two items are not required unless otherwise indicated in the posting. After completing the application, the questionnaire(s) and the voluntary EEOC form follow. The last page of the application process allows you to print your application information if you choose. You are not allowed to review your information after moving to the next page of the process.
 
Before clicking “Apply for this Job” below, please preview the application and questionnaires (both can be viewed by clicking on the links below).   Once you begin the online application process you will not be able to save your work and return at a later time.  Most applicants prepare their application materials ahead of time using word-processing software and then cut and paste their responses into the online application. The application only allows for four employers as part of your work history. Please use the form (linked below) to include additional work history. Email completed form to HR@springfield-or.gov before the closing date/time of this posting.

Applicants who include a valid email address will receive a system-generated email verifying that the application has been received.  If you do not receive a system-generated email verifying receipt of your application, your application may not be eligible for consideration for this position.  We recommend that you add our email domain (@springfield-or.gov) to your "safe senders" list in your email software to ensure that you receive communication from us.  Please contact us at 541-726-3705 if you have any questions.

Veterans Preference Points:
The City of Springfield recognizes the extensive contributions of men and women who have served in the Armed Services. As a veteran, you may be entitled to preference when seeking employment with city government. If you would like to claim Veteran's Preference points, please submit a completed form (linked below) along with the appropriate documentation prior to the closing date listed at the top of this job posting. You may submit your documents via mail, email, fax or in person (please see form for contact information). If you have any questions, please contact Human Resources at 541-726-3705 or hr@springfield-or.gov.

Additional Information and Forms:
• Work History Continuation Form
• Veteran's Preference Form

NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.


 



EQUAL OPPORTUNITY EMPLOYER
PDF FORMATS
Click here to download a job application in PDF format
Click here to download a job description in PDF format
Click here to download a supplemental questionnaire in PDF format



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