Springfield, Oregon

Springfield Employment

Thank you for your interest in employment with the City of Springfield.

We strongly encourage prospective applicants to review the City of Springfield's Recruitment and Selection Process before applying for a position with the City. 

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Posting Number: 2019-19
Job Title: Management Analyst
Closing date: 05/06/2019
Closing time: 05:00 PM
Job Class: Management Analyst
Job Hours: 40 hrs/wk; some evening and weekends required
Salary: $26.20- $36.68/hr (Grade C42), $27.78- $38.89/hr (Grade C43), depending on experience. Full benefits including PERS. Benefits include access to a free health clinic, in addition to health and dental benefits.
 Exempt, Non-represented
       Position Overview:
The City of Springfield is seeking to fill a key position in the Operations Division of the Development & Public Works Department. The Management Analyst position supervises four positions: Infrastructure Systems Technician, Data Management Specialist, and two Administrative Specialists. This position will support complex Division operations through developing and maintaining budgets, business analysis, Fuel Facility management as leader of agency partners governed by IGA, managing the City’s fleet of equipment and vehicles, procurement, and database management.

Summary of Essential Duties:
Activities include but are not limited to:

•  Supervises the daily operations of the front office, provides technical direction to staff, and assigns work.
•  Supervises the daily operations of infrastructure management and computer equipment technical staff.
•  Develops and maintains budgets across a range of funds and programs.
•  Analyzes business processes for efficiency and effectiveness.
•  Performs project and policy analysis, which includes: conducting research, determining and raising pertinent issues, summarizing findings, and presenting results.
•  Manages the Regional Fuel Facility program, which includes: working with agency partners, drafting user agreements, ensuring compliance with applicable regulations, and preparing related reports.
•  Manages equipment and fleet systems using databases and entering data, monitoring schedules and timelines, and making recommendations
•  Oversees larger procurements for the Division, and works with the Finance Department to create purchasing contracts.
•  Oversees all intergovernmental agreements (IGAs) including their creation, modification, accounts payable and receivable, and ongoing compliance with requirements.
•  Collects and compiles various data points to develop appropriate databases, metrics, analytics, and key performance indicators.
•  Assists in developing and maintaining strategic planning processes aligned with organizational goals and initiatives
•  Actively supports an inclusive and respectful work environment.

Please see the attached job description for additional details.

Education / Experience:
•  Bachelor’s degree in finance, accounting, business administration or a related field, and;
•  1 year of supervising or leading the work of others, and sufficient experience as necessitated:
•  2-5 years of experience developing and maintaining program budgets (Grade C42)
•  5 or more years of experience developing and maintaining program budgets (Grade C43)

Preference may be given for specialized knowledge or experience in:
•  Government budgeting
•  Government procurement or contracting
•  Business analytics
•  Creating and managing databases

Any equivalent combination of knowledge, skills, education and experience may be considered qualifying.

Licensing and Certification:
•  Valid Oregon Driver’s License at time of appointment.

Knowledge, Skills & Abilities:
•  Establish goals and responsibilities for monitoring and evaluating  the work of subordinate staff
•  Leading and supervising projects and programs
•  Understanding of public budgeting principles and financial systems
•  Demonstrated skill at building and monitoring complex budgets and researching and correcting budgetary issues
•  Budgeting methods and regulations
•  Skilled in advanced use of computer programs (e.g. spreadsheet, database, asset management systems, business intelligence)
•  Well organized with demonstrated skill in tracking multiple assignments and details to conclusion
•  Communicates clearly and effectively both orally and in writing in a way that the intent and purpose is easily understood by people who will have different learning styles and may not have a deep background in the subject matter
•  Contract administration

Selection and Interview Process:
Top candidates will be invited to interview. As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance.  To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together).  Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system.

All testing and selection processes will be done in accordance with the Oregon Veteran’s Preference in Public Employment Law.

How to Apply:
The on-line Application and Qualifying Questionnaires must be received electronically prior to the closing date/time listed at the top of this job posting. Please review our Tips for Applying page for more information about how to complete your application materials. The “Apply for this Job” link below will start the application process. You are allowed to upload a copy of your resume and/or cover letter as part of the application, but these two items are not required unless otherwise indicated in the posting. After completing the application, the questionnaire(s) and the voluntary EEOC form follow. The last page of the application process allows you to print your application information if you choose. You are not allowed to review your information after moving to the next page of the process.
Before clicking “Apply for this Job” below, please preview the application and questionnaires (both can be viewed by clicking on the links below).   Once you begin the online application process you will not be able to save your work and return at a later time.  Most applicants prepare their application materials ahead of time using word-processing software and then cut and paste their responses into the online application. The application only allows for four employers as part of your work history. Please use the form (linked below) to include additional work history. Email completed form to HR@springfield-or.gov before the closing date/time of this posting.
Applicants who include a valid email address will receive a system-generated email verifying that the application has been received.  If you do not receive a system-generated email verifying receipt of your application, your application may not be eligible for consideration for this position.  We recommend that you add our email domain (@springfield-or.gov) to your "safe senders" list in your email software to ensure that you receive communication from us.  Please contact us at 541-726-3705 if you have any questions.

Veterans Preference Points:
The City of Springfield recognizes the extensive contributions of men and women who have served in the Armed Services. As a veteran, you may be entitled to preference when seeking employment with city government. If you would like to claim Veteran's Preference points, please submit a completed form (linked below) along with the appropriate documentation prior to the closing date listed at the top of this job posting. You may submit your documents via mail, email, fax or in person (please see form for contact information). If you have any questions, please contact Human Resources at 541-726-3705 or HR@springfield-or.gov for more information.

Additional Information and Forms: NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Click here to download a job application in PDF format
Click here to download a job description in PDF format
Click here to download a supplemental questionnaire in PDF format

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